Skip to main content

The New Computer Age: Office 365 Vs Google, Dropbox and Others


Differences in Software as a Service (SaaS)

This is the 21st century, the New Computer Age. Cloud services and SaaS are available for all to use. Word on-line, Excel on-line and Power Point on-line are just such services. They are available to all who want them, they are free, if taken via One Drive Live, and they enable the creation, editing and viewing of Word documents, Excel spreadsheets and PP presentations on ANY device that has a browser installed. This without any need to install software on the device used. The on-line software that is used to create the files is the same on-line software used to view them. There can be no incompatibilities and no missing fonts.


Open Document Standards, to which these most office applications conform, requires that any document file should contain the properties of style, layout, font etc. These elements are the property of the document file and will travel with it wherever it is stored or sent.
However, issues can still arise when the recipient of a document file tries to view it locally on a device with Word, Excel or Power Point installed or third party office applications installed, but where the font set is either not present or is corrupt. The application should warn the user that there will be a font substitution and results may not be as expected.


Fixing the machine with the missing or corrupt font set often requires the intervention of an IT ‘techie’. But, for the user, listening to reasons why things don’t work and suffering the inconvenience of fixes are boring, time consuming and sometimes expensive. So why tolerate it when using SaaS means that you can get things done faster and more efficiently.

Using a SaaS on-line application that all users can access via the Internet browser means that they click the button and the software works as expected.  If the file share is with an external user, who may not have access to the same SaaS application, the external user can be ‘invited’ to view, or even collaborate on, the file using the originating office application.


Google and Microsoft are competing to deliver SaaS to business users via paid for platforms and there are also offerings from Amazon and others. I prefer to recommend the Microsoft solutions at this time because -
1. Office 365 incorporates SharePoint on-line. This delivers a complete Enterprise Content Management system bundled in the package. None of the competition have this feature.
2. Some of the Google apps are not fully compatible with the standard Microsoft products. For instance, Google Sheets does not support all of the Excel formula.
3. Microsoft product are tightly integrated with the full MS Office suite, which is the software of choice for most business worldwide.
4. Microsoft are proactive in providing development and marketing of O365, they pour considerable resources into future proofing the services available. Google on the other hand seem to be rather shy at pushing and developing their business app offerings. If they were to announce the development of an ECM I would feel more confident in recommending the services.

The end story is that businesses will benefit from the use of cloud services and SaaS, using what software they want, when and where they want it. Add to this the availability across low cost devices, such as smart phones and tablets.
Savings are there to be made.

Read More

Comments

Post a Comment

Popular posts from this blog

The Wind Power Alternative

Could wind power be a viable alternative to conventional methods of power generation? The UK Prime Minister, Tony Blair has recently said - "We are not going to be able to make up through wind farms all the deficit on nuclear power," Yet, if looked at from a slightly different perspective, wind power may already be a viable alternative - the link below is a web page where you can buy your own domestic wind turbine. http://www.diy.com/diy/jsp/bq/nav/nav.jsp?action=detail&fh_secondid=9414908&fh_location=%2f%2fcatalog01%2fen_GB&fh_search=wind+power&fh_eds=%c3%9f&fh_refview=search&ts=1180379362679&isSearch=true It produces around 1Kw at moderate wind speeds and costs around 1500GBP. Okay, so it’s not cost effective, but it is a step along the road. The manufacturer and retailer must believe they have a market. If they have, the unit cost will fall as sales rise. Once competition gets hold, the performance of equipment from alternative suppliers will i...
Post a Comment
Read more

O365: SharePoint Searching in Office 365 and Teams

 O365: SharePoint Searching in Office 365 and Teams See also -  Other Office 365 Posts Earlier posts have discussed the huge advantages of centralising documents, files and communications in SharePoint and Office 365. One of the strongest functions in Office 365 is the ability to search all content so that locating data is easy. However, the search tools in Office 365 are not always obvious. Teams Search Teams is becoming really popular, not least due to the fact that it makes SharePoint very easy to deploy, use and control. At the top of each Teams General Tab is a search box This is multi function. Type / into the box and you will see a list of commands that will perform all sorts of Teams functions    The /Files option will return files you have recently accessed. Great, if the file or document you are looking for is actually in the recent file list. What if the information you require is in an older file, or in a different location? Location Search Also in Teams ...
Post a Comment
Read more

Leadership: So you want to be Powerful?

Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions.     In a recent post on LinkedIn a n Influencer wrote that she had been asked the question ' Who is the most powerful person you ever met? '     The question was posed by a 17 year old and the author guessed that the answer being sought was the name of some sort of X-Factor figure, This strikes a cord with me. Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions. This applies to all generations, 'Boomer, X-Gen and Millennial, it applies to individuals of all levels of intelligence, and to individuals at all levels of authority.     The desire for someo ne to appear, like a genie from a lamp, wit h either ' the answer' to a problem , or ' the power' to solve the problem, or...
1 comment
Read more