Skip to main content

Office 2016: Save to a Cloud Resource


O365 is a tremendous resource. It can serve a business better when SharePoint on-line libraries are used as a repository for files and documents on which collaboration is required.

Instead of circulating documents for input by different users, simply save them to a SharePoint library where selected personnel can access them for update.

Office 2016 will save by default to a wherever the current document was opened from, even if that is SharePoint or another cloud resource. If the document is new, Office 2016 will revert to ‘Save As’ mode and ask the user where to save. If a document has been opened from the local machine, the user will need to use ‘Save As’ in order to redirect the save to SharePoint.

Using ‘Save As’

Click or tap ‘File’ in the top left corner of the Document window

 
And select ‘Save As’.

The user can select from here the resource they want to save to. The most important resources are the top items under the ‘Save As’ logo, these are the cloud resources.

To the right are a list of recently used folders, topped by the ‘Current Folder’, that is where the file or document was opened from.

Clicking or tapping the ‘Sites’ item for the corporate site will change the screen to show something similar to that below.

Once again the right column will show recently used resources, but the lowest item is for the whole cloud resource.

If the required destination is not listed in the right column, click on the whole site folder at the bottom.

This will open the web resource ‘Save As’ dialog –
 

Select the site from the Sites and Workspaces grouping
 

And from the ‘All Site Content’ chose the library which will be the destination for this document.

 

Notes:

1.     This assumes that the user has Internet access

2.     Also that the user has been granted write access to the SharePoint site and library

3.     If the library has ‘check in/check out’ enabled the user will be prompter to check out on opening and check in on closing

4.     If the library has ‘Approval’ enabled the document will not be visible to other users until ‘Approval’ has been granted

 

 

 

Comments

Post a Comment

Popular posts from this blog

Law and Order: The Anonymous Text Tip-Off

The following article came out of an interview conducted with Max Doleh - Law enforcement organisations and Crime Stopper programs are turning to technology which enables text tip-off from the public to facilitate a police response. In September 2007 Master Sergeant Charles Phillips of the Oklahoma City Police Department published an item on the Oklahoma City Crime Stoppers web site (http://www.okccrimetips.com/ ) calling for increased resources to bring this technology to OKC. In November 2007 it was announced that Crime Stoppers of Oklahoma City have engaged technology company ProductiveT to develop an SMS system that is radically different to others in use in the country. Max Doleh, ProductiveT president and CEO answers questions – 1 . What makes the Oklahoma City system so different? The ProductiveT technology differs greatly from other offerings. The police department have their own dedicated number for receiving the messages and unlike most systems there is no need for the sender
1 comment
Read more

Team Management – The less stressful way.

It’s your dream team. Everything is in place, all they need is a little bit more tweaking and they’ll be perfect. Then it happens. Somebody hands in their notice and leaves. And it’s not just the loss of one individual. It’s the strain on the others as they try to make up the shortage. Recruitment takes time. Get by that and it’s followed by even more stress as the newbie takes up more resources in the training phase. Even when it’s all done, you know the adjustments will keep them below peak performance for several months. That’s the period when other team members begin complaining about the extra work load and start to look around at other jobs. Control is easy. You just use the good old disciplinary process. Fine tuning a team is harder with many more plates to juggle. People are just plain unpredictable, or are they? Recent research by Gallup Consulting reveals a pretty convincing case for active engagement of employees, claiming that engaged employees are – More profitable More cu
Post a Comment
Read more

Electronic Document Storage and Management (EDMS)

EDMS is not just a means of storing computer files. A full EDMS system allows for the process of importing both paper and computer generated documents into a computer system and indexing the files for easy and swift retrieval. In effect you can dispose of your traditional paper filing system. No more gathering letters, invoices and orders into filing groups and no more slotting them into the correct folders. Of course, you only use a paper filing system because you know you may need that document again in the future. Equally, when you do want that document it's invariably missing, either misfiled, or on someone else's desk. With EDMS documents are where you placed them and they are available for you to use where ever you are. All you need is a computer, tablet or smart phone and an Internet connection.As most modern businesses already use the Internet for everyday interaction with banks, Inland Revenue, Companies House, insurance companies, suppliers and customers it no longer
1 comment
Read more