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O365: Adding Content To Teams for Collaboration

O365: Adding Content To Teams for Collaboration

See also - Blogs on Library, List, Linking, Teams and Invoicing

Having briefly discussed Teams in an earlier post I'm now going to re-visit in order to demonstrate how it can really aid users with collaboration.

In addition to Chat, Meetings and Calling, Teams also delivers collaboration space for documents in SharePoint libraries and data in SharePoint lists.

The image below shows a standard Teams Client view with added components -

From the left, there is the standard tool bar showing Activity, Chat, Teams, Calendar, Calls, Files and More.

Select any one of these to drill down into that functionality.

Moving to the right there is the selection panel for different Teams. This is a client based application and what appears here is dependant on what teams the user has joined. Team membership is controlled at team ownership level. The teams shown here are a selection from my O365 tenancy and are a mixture of  project teams with myself as sole member and collaboration teams where there are many members.
The Teams selection panel can be minimised by clicking the 
 icon in the upper right of the view

Along the top of the view are tabs - General, Posts, Files, Wiki, etc. Here you can add tabs by clicking on the plus sign.


There are a range of apps and functions that can be added here for collaboration but one of the most useful is the Website app. This allows you to enter the URL of a website the user may find valuable.

I usually add Outlook Web Application as a web application tab as this delivers quick access to calendar, email, tasks and people from the corporate Outlook system directly in the Teams interface.

The image above shows the simple CRM web page added as a web application, I featured this in my post Getting the best out of SharePoint

Collaboration on Files and Documents

Files and documents can easily be shared from the Teams interface. Select Files from the tab selector along the top of the view

 


This will display the default document storage for the site created when the team was launched and team members can add documents here to share with the team. 

You can also add document libraries from anywhere within the O365 tenancy simply by click and select. Individual users will be able to see and collaborate on any items that have been shared with them as individuals or as members of a team.

A user can also add a cloud storage that is external to O365 provided the authentication is in place. This means that Drop Box, Google Docs, One Drive Live and other documents stores can be added for convenience.

We can show you how, or we can do it for you.






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