Skip to main content

O365: The Advantages of Teams and SharePoint for Business

O365: The Advantages of Teams and SharePoint for Business




Business and management are stressful enough without having to worry about where to store or file a communication, or worse still trying to remember where you stored the communications you had last week.

It gets worse when you are part of a team and you need to know where everyone else is filing relative data. 

How long does it take to message or email a colleague to ask if they know who said what to a customer yesterday, or last month? 
How long does it take to get your reply?

It's not difficult to ensure that all communication is captured and catalogued to make sure that every team member has the full and current picture.

Store and Catalogue Using Office 365

  1. Data can be stored in SharePoint Lists. These are simple to create and use.
  2. Documents can be stored in SharePoint Libraries. Providing fast, secure access to communication
  3. Data from SharePoint Lists can be linked to SharePoint Libraries to ensure accurate data usage.
  4. Documents and data can be uploaded to Office 365 to make sure that everyone had the latest information at all times.
  5. Deploy List and Library View pages in Teams to focus both team and individual effort on maximum achievement.

Manage Security Simply and Effectively

Document access is handled at file owner level with options to leave unshared, share with view only or share with edit rights.
Adding users to a Team grants general access rights to items in Team libraries, but these can be overridden where necessary.
Last modified by user ID is always recorded and versioning means that document files can be rolled back to previous versions where necessary.

Powerful Workflow Management

Administrators and supervisors can see who last updated an item and when this was done. Well structured Lists and Libraries will also show how long an item has been with the current owner.
GDPR, PECR and data protection is also accommodated with visibility on item creation date and time, plus the facility to set full 'time - to - live' policies at List and Library level.

Find it when you need it.

Use SharePoint search when you need to locate a document or file. So easy to know what a customer or client has been offered or promised when all the data is there at your finger tips. Works on mobile devices too.

  
 We can show you how, or we can do it for you.


  
Labels:

Comments

Post a Comment

Popular posts from this blog

Acquiring Market Share. MD, MD, how does your business grow?

Gaining an increase in market share may become necessary for a number of reasons. You may need to shift focus from one product line to another in the face of a declining market, you may wish to expand to fend off a market place squeeze or you may just be growing towards your planned capacity. Whatever the reason, you will need to form an acquisition strategy. There are three ways to obtain an increase in market share – Earn it. Use competitive trading to buy it. Acquire a competitor. Each of the three approaches bring along its own strategy requirements and its own issues. Selecting the best approach depends entirely on circumstance. Outperform the competition. Earning market share by supplying a better product, better service, better support, better delivery is an honorable way of expanding a customer base. It is steady, progressive and undemanding in that production/purchasing is not subject to stresses caused by sudden up-shifts in supply/delivery. Even so, there are issues. Attaini...
Post a Comment
Read more

The New Computer Age: Office 365 Vs Google, Dropbox and Others

Differences in Software as a Service ( SaaS ) This is the 21st century, the New Computer Age. Cloud services and SaaS are available for all to use. Word on-line, Excel on-line and Power Point on-line are just such services. They are available to all who want them, they are free, if taken via One Drive Live, and they enable the creation, editing and viewing of Word documents, Excel spreadsheets and PP presentations on ANY device that has a browser installed. This without any need to install software on the device used. The on-line software that is used to create the files is the same on-line software used to view them. There can be no incompatibilities and no missing fonts. Open Document Standards, to which these most office applications conform, requires that any document file should contain the properties of style, layout, font etc. These elements are the property of the document file and will travel with it wherever it is stored or sent. However, issues can still aris...
Post a Comment
Read more

O365: Mobile Apps - the easy way

 O365: Mobile Apps - the easy way See also -  Other Office 365 Posts Anyone following these posts will now know how easy it is to create data stores in SharePoint for documents and files and for listing data, such as customer details. We've also looked at making this data easily findable, how to flag items for the attention of individuals and teams within the Office 365domain and moving work through the system in a controlled manner. We've also seen how we can access this content when away from the office via mobile apps for Teams, SharePoint and OneDrive. Occasionally the standard apps aren't really convenient and fail to lend themselves to mobile use. I'm thinking here of functions like stock lists, customer contact lists and the like, when the standard app delivers too much detail for a small screen, or where links and buttons are small and difficult to use. For these functions it would be better to deploy an app that is designed for fast, effective use on a mobile. ...
Post a Comment
Read more