Skip to main content

O365: Adding Content To Teams for Collaboration

O365: Adding Content To Teams for Collaboration

See also - Blogs on Library, List, Linking, Teams and Invoicing

Having briefly discussed Teams in an earlier post I'm now going to re-visit in order to demonstrate how it can really aid users with collaboration.

In addition to Chat, Meetings and Calling, Teams also delivers collaboration space for documents in SharePoint libraries and data in SharePoint lists.

The image below shows a standard Teams Client view with added components -

From the left, there is the standard tool bar showing Activity, Chat, Teams, Calendar, Calls, Files and More.

Select any one of these to drill down into that functionality.

Moving to the right there is the selection panel for different Teams. This is a client based application and what appears here is dependant on what teams the user has joined. Team membership is controlled at team ownership level. The teams shown here are a selection from my O365 tenancy and are a mixture of  project teams with myself as sole member and collaboration teams where there are many members.
The Teams selection panel can be minimised by clicking the 
 icon in the upper right of the view

Along the top of the view are tabs - General, Posts, Files, Wiki, etc. Here you can add tabs by clicking on the plus sign.


There are a range of apps and functions that can be added here for collaboration but one of the most useful is the Website app. This allows you to enter the URL of a website the user may find valuable.

I usually add Outlook Web Application as a web application tab as this delivers quick access to calendar, email, tasks and people from the corporate Outlook system directly in the Teams interface.

The image above shows the simple CRM web page added as a web application, I featured this in my post Getting the best out of SharePoint

Collaboration on Files and Documents

Files and documents can easily be shared from the Teams interface. Select Files from the tab selector along the top of the view

 


This will display the default document storage for the site created when the team was launched and team members can add documents here to share with the team. 

You can also add document libraries from anywhere within the O365 tenancy simply by click and select. Individual users will be able to see and collaborate on any items that have been shared with them as individuals or as members of a team.

A user can also add a cloud storage that is external to O365 provided the authentication is in place. This means that Drop Box, Google Docs, One Drive Live and other documents stores can be added for convenience.

We can show you how, or we can do it for you.






Labels:

Comments

Post a Comment

Popular posts from this blog

Acquiring Market Share. MD, MD, how does your business grow?

Gaining an increase in market share may become necessary for a number of reasons. You may need to shift focus from one product line to another in the face of a declining market, you may wish to expand to fend off a market place squeeze or you may just be growing towards your planned capacity. Whatever the reason, you will need to form an acquisition strategy. There are three ways to obtain an increase in market share – Earn it. Use competitive trading to buy it. Acquire a competitor. Each of the three approaches bring along its own strategy requirements and its own issues. Selecting the best approach depends entirely on circumstance. Outperform the competition. Earning market share by supplying a better product, better service, better support, better delivery is an honorable way of expanding a customer base. It is steady, progressive and undemanding in that production/purchasing is not subject to stresses caused by sudden up-shifts in supply/delivery. Even so, there are issues. Attaini...
Post a Comment
Read more

The New Computer Age: Office 365 Vs Google, Dropbox and Others

Differences in Software as a Service ( SaaS ) This is the 21st century, the New Computer Age. Cloud services and SaaS are available for all to use. Word on-line, Excel on-line and Power Point on-line are just such services. They are available to all who want them, they are free, if taken via One Drive Live, and they enable the creation, editing and viewing of Word documents, Excel spreadsheets and PP presentations on ANY device that has a browser installed. This without any need to install software on the device used. The on-line software that is used to create the files is the same on-line software used to view them. There can be no incompatibilities and no missing fonts. Open Document Standards, to which these most office applications conform, requires that any document file should contain the properties of style, layout, font etc. These elements are the property of the document file and will travel with it wherever it is stored or sent. However, issues can still aris...
Post a Comment
Read more

O365: Mobile Apps - the easy way

 O365: Mobile Apps - the easy way See also -  Other Office 365 Posts Anyone following these posts will now know how easy it is to create data stores in SharePoint for documents and files and for listing data, such as customer details. We've also looked at making this data easily findable, how to flag items for the attention of individuals and teams within the Office 365domain and moving work through the system in a controlled manner. We've also seen how we can access this content when away from the office via mobile apps for Teams, SharePoint and OneDrive. Occasionally the standard apps aren't really convenient and fail to lend themselves to mobile use. I'm thinking here of functions like stock lists, customer contact lists and the like, when the standard app delivers too much detail for a small screen, or where links and buttons are small and difficult to use. For these functions it would be better to deploy an app that is designed for fast, effective use on a mobile. ...
Post a Comment
Read more