Skip to main content

O365: Adding Content To Teams for Collaboration

O365: Adding Content To Teams for Collaboration

See also - Blogs on Library, List, Linking, Teams and Invoicing

Having briefly discussed Teams in an earlier post I'm now going to re-visit in order to demonstrate how it can really aid users with collaboration.

In addition to Chat, Meetings and Calling, Teams also delivers collaboration space for documents in SharePoint libraries and data in SharePoint lists.

The image below shows a standard Teams Client view with added components -

From the left, there is the standard tool bar showing Activity, Chat, Teams, Calendar, Calls, Files and More.

Select any one of these to drill down into that functionality.

Moving to the right there is the selection panel for different Teams. This is a client based application and what appears here is dependant on what teams the user has joined. Team membership is controlled at team ownership level. The teams shown here are a selection from my O365 tenancy and are a mixture of  project teams with myself as sole member and collaboration teams where there are many members.
The Teams selection panel can be minimised by clicking the 
 icon in the upper right of the view

Along the top of the view are tabs - General, Posts, Files, Wiki, etc. Here you can add tabs by clicking on the plus sign.


There are a range of apps and functions that can be added here for collaboration but one of the most useful is the Website app. This allows you to enter the URL of a website the user may find valuable.

I usually add Outlook Web Application as a web application tab as this delivers quick access to calendar, email, tasks and people from the corporate Outlook system directly in the Teams interface.

The image above shows the simple CRM web page added as a web application, I featured this in my post Getting the best out of SharePoint

Collaboration on Files and Documents

Files and documents can easily be shared from the Teams interface. Select Files from the tab selector along the top of the view

 


This will display the default document storage for the site created when the team was launched and team members can add documents here to share with the team. 

You can also add document libraries from anywhere within the O365 tenancy simply by click and select. Individual users will be able to see and collaborate on any items that have been shared with them as individuals or as members of a team.

A user can also add a cloud storage that is external to O365 provided the authentication is in place. This means that Drop Box, Google Docs, One Drive Live and other documents stores can be added for convenience.

We can show you how, or we can do it for you.






Labels

Labels:

Comments

Post a Comment

Popular posts from this blog

The Wind Power Alternative

Could wind power be a viable alternative to conventional methods of power generation? The UK Prime Minister, Tony Blair has recently said - "We are not going to be able to make up through wind farms all the deficit on nuclear power," Yet, if looked at from a slightly different perspective, wind power may already be a viable alternative - the link below is a web page where you can buy your own domestic wind turbine. http://www.diy.com/diy/jsp/bq/nav/nav.jsp?action=detail&fh_secondid=9414908&fh_location=%2f%2fcatalog01%2fen_GB&fh_search=wind+power&fh_eds=%c3%9f&fh_refview=search&ts=1180379362679&isSearch=true It produces around 1Kw at moderate wind speeds and costs around 1500GBP. Okay, so it’s not cost effective, but it is a step along the road. The manufacturer and retailer must believe they have a market. If they have, the unit cost will fall as sales rise. Once competition gets hold, the performance of equipment from alternative suppliers will i...
Post a Comment
Read more

O365: SharePoint Searching in Office 365 and Teams

 O365: SharePoint Searching in Office 365 and Teams See also -  Other Office 365 Posts Earlier posts have discussed the huge advantages of centralising documents, files and communications in SharePoint and Office 365. One of the strongest functions in Office 365 is the ability to search all content so that locating data is easy. However, the search tools in Office 365 are not always obvious. Teams Search Teams is becoming really popular, not least due to the fact that it makes SharePoint very easy to deploy, use and control. At the top of each Teams General Tab is a search box This is multi function. Type / into the box and you will see a list of commands that will perform all sorts of Teams functions    The /Files option will return files you have recently accessed. Great, if the file or document you are looking for is actually in the recent file list. What if the information you require is in an older file, or in a different location? Location Search Also in Teams ...
Post a Comment
Read more

Leadership: So you want to be Powerful?

Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions.     In a recent post on LinkedIn a n Influencer wrote that she had been asked the question ' Who is the most powerful person you ever met? '     The question was posed by a 17 year old and the author guessed that the answer being sought was the name of some sort of X-Factor figure, This strikes a cord with me. Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions. This applies to all generations, 'Boomer, X-Gen and Millennial, it applies to individuals of all levels of intelligence, and to individuals at all levels of authority.     The desire for someo ne to appear, like a genie from a lamp, wit h either ' the answer' to a problem , or ' the power' to solve the problem, or...
1 comment
Read more