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O365: The Advantages of Teams and SharePoint for Business

O365: The Advantages of Teams and SharePoint for Business




Business and management are stressful enough without having to worry about where to store or file a communication, or worse still trying to remember where you stored the communications you had last week.

It gets worse when you are part of a team and you need to know where everyone else is filing relative data. 

How long does it take to message or email a colleague to ask if they know who said what to a customer yesterday, or last month? 
How long does it take to get your reply?

It's not difficult to ensure that all communication is captured and catalogued to make sure that every team member has the full and current picture.

Store and Catalogue Using Office 365

  1. Data can be stored in SharePoint Lists. These are simple to create and use.
  2. Documents can be stored in SharePoint Libraries. Providing fast, secure access to communication
  3. Data from SharePoint Lists can be linked to SharePoint Libraries to ensure accurate data usage.
  4. Documents and data can be uploaded to Office 365 to make sure that everyone had the latest information at all times.
  5. Deploy List and Library View pages in Teams to focus both team and individual effort on maximum achievement.

Manage Security Simply and Effectively

Document access is handled at file owner level with options to leave unshared, share with view only or share with edit rights.
Adding users to a Team grants general access rights to items in Team libraries, but these can be overridden where necessary.
Last modified by user ID is always recorded and versioning means that document files can be rolled back to previous versions where necessary.

Powerful Workflow Management

Administrators and supervisors can see who last updated an item and when this was done. Well structured Lists and Libraries will also show how long an item has been with the current owner.
GDPR, PECR and data protection is also accommodated with visibility on item creation date and time, plus the facility to set full 'time - to - live' policies at List and Library level.

Find it when you need it.

Use SharePoint search when you need to locate a document or file. So easy to know what a customer or client has been offered or promised when all the data is there at your finger tips. Works on mobile devices too.

  
 We can show you how, or we can do it for you.


  

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