Skip to main content

O365: The Advantages of Teams and SharePoint for Business

O365: The Advantages of Teams and SharePoint for Business




Business and management are stressful enough without having to worry about where to store or file a communication, or worse still trying to remember where you stored the communications you had last week.

It gets worse when you are part of a team and you need to know where everyone else is filing relative data. 

How long does it take to message or email a colleague to ask if they know who said what to a customer yesterday, or last month? 
How long does it take to get your reply?

It's not difficult to ensure that all communication is captured and catalogued to make sure that every team member has the full and current picture.

Store and Catalogue Using Office 365

  1. Data can be stored in SharePoint Lists. These are simple to create and use.
  2. Documents can be stored in SharePoint Libraries. Providing fast, secure access to communication
  3. Data from SharePoint Lists can be linked to SharePoint Libraries to ensure accurate data usage.
  4. Documents and data can be uploaded to Office 365 to make sure that everyone had the latest information at all times.
  5. Deploy List and Library View pages in Teams to focus both team and individual effort on maximum achievement.

Manage Security Simply and Effectively

Document access is handled at file owner level with options to leave unshared, share with view only or share with edit rights.
Adding users to a Team grants general access rights to items in Team libraries, but these can be overridden where necessary.
Last modified by user ID is always recorded and versioning means that document files can be rolled back to previous versions where necessary.

Powerful Workflow Management

Administrators and supervisors can see who last updated an item and when this was done. Well structured Lists and Libraries will also show how long an item has been with the current owner.
GDPR, PECR and data protection is also accommodated with visibility on item creation date and time, plus the facility to set full 'time - to - live' policies at List and Library level.

Find it when you need it.

Use SharePoint search when you need to locate a document or file. So easy to know what a customer or client has been offered or promised when all the data is there at your finger tips. Works on mobile devices too.

  
 We can show you how, or we can do it for you.


  
Labels:

Comments

Post a Comment

Popular posts from this blog

Electronic Document Storage and Management (EDMS)

EDMS is not just a means of storing computer files. A full EDMS system allows for the process of importing both paper and computer generated documents into a computer system and indexing the files for easy and swift retrieval. In effect you can dispose of your traditional paper filing system. No more gathering letters, invoices and orders into filing groups and no more slotting them into the correct folders. Of course, you only use a paper filing system because you know you may need that document again in the future. Equally, when you do want that document it's invariably missing, either misfiled, or on someone else's desk. With EDMS documents are where you placed them and they are available for you to use where ever you are. All you need is a computer, tablet or smart phone and an Internet connection.As most modern businesses already use the Internet for everyday interaction with banks, Inland Revenue, Companies House, insurance companies, suppliers and customers it no longer
1 comment
Read more

Leadership: So you want to be Powerful?

Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions.     In a recent post on LinkedIn a n Influencer wrote that she had been asked the question ' Who is the most powerful person you ever met? '     The question was posed by a 17 year old and the author guessed that the answer being sought was the name of some sort of X-Factor figure, This strikes a cord with me. Throughout my life, in both business and personal spheres I have found that individuals seeking answers invariably look for 'silver bullet' solutions. This applies to all generations, 'Boomer, X-Gen and Millennial, it applies to individuals of all levels of intelligence, and to individuals at all levels of authority.     The desire for someo ne to appear, like a genie from a lamp, wit h either ' the answer' to a problem , or ' the power' to solve the problem, or
1 comment
Read more

Law and Order: The Anonymous Text Tip-Off

The following article came out of an interview conducted with Max Doleh - Law enforcement organisations and Crime Stopper programs are turning to technology which enables text tip-off from the public to facilitate a police response. In September 2007 Master Sergeant Charles Phillips of the Oklahoma City Police Department published an item on the Oklahoma City Crime Stoppers web site (http://www.okccrimetips.com/ ) calling for increased resources to bring this technology to OKC. In November 2007 it was announced that Crime Stoppers of Oklahoma City have engaged technology company ProductiveT to develop an SMS system that is radically different to others in use in the country. Max Doleh, ProductiveT president and CEO answers questions – 1 . What makes the Oklahoma City system so different? The ProductiveT technology differs greatly from other offerings. The police department have their own dedicated number for receiving the messages and unlike most systems there is no need for the sender
1 comment
Read more